General Information for All Presenters

Thank you for presenting at the conference.  These guidelines will assist with your preparation and participation in the conference.

PowerPoint Presentation Tips

• Slides should be in a 16:9 aspect ratio
• Video and audio clips should be embedded in your slides rather than linked to external files
• There should be no more than 5 x 1-line bullet points per slide
• The optimum title text is 45 – 55 points and no smaller than 36 points
• Body text should be at least 26 points
• Avoid UPPERCASE letters as they are hard to read

Presentation & Session Times

• Check the online program to confirm your presentation’s session, date and time
• The program on the website and in the conference app is live and will include any changes
• Please re-confirm your session date, time and room prior to your presentation

Publication of Slides

• Slides will be converted to PDF and made available on the conference website
• If you do not wish your slides to be published, please email mail@conferencedesign.com.au
• If you wish to provide edited slides for publication, please advise us following your session and send a PDF version to mail@conferencedesign.com.au

Presentation Upload

Due Dates

• Pre – recorded: 19 August 2024
• In – person: 26 August 2024

Unless otherwise requested, short shot presentations are to be strictly 15 minutes.

Presentation files are to be labelled: 2024 EBP – Author/Presenter Name –  Presentation Title – Date of  Presentation if known

Police Science Journal Submissions

Due: Monday, 29th July 2024

Submit here: anzsebp@conferencedesign.com.au 

As part of our commitment as a society to share the best available data, evidence, and insight into ‘what-works’ for policing and our communities we are producing a special edition of our journal, Police Science. This will be made available to delegates as part of their pack, and widely shared via our website and online socials. We invite you to send us a 1000-word (excluding Harvard references) summary of your work, which should be accompanied by clearly labelled and accessible charts or graphs where appropriate and written in as plain language manner as possible. 

Audio-Visual (AV) Equipment

Each onsite session room will be equipped with:

• Presentation laptop running Windows 10 or 11
• Data projector
• Screen or large monitor
• Lectern
• Microphone, including sound for your presentation
• A clicker to progress your slides
• A laser pointer or mouse for pointing

All presentations will be run from the presentation computer.

If you use a Mac, have a complex presentation, or require an uncommon program, we suggest you bring your laptop as a backup in case of difficulties loading your presentation. You will need to arrange this in advance with the AV technicians.

Handouts

• If you wish to provide handouts to attendees, send a PDF version to mail@conferencedesign.com.au
• Handouts will be added to your presentation/poster in the conference website/app/online portal

Keeping Time

Not keeping to time is the biggest disruption to conferences and negatively impacts the experience of attendees and presenters.

• Please ensure you keep to your allotted time
• The session chair will use timecards to show you how much time is remaining
• The session chair will use a bell to signal the end of your presentation
• If you use all the allocated time, the chair will not allow questions and will move to the next speaker

Publishing Recorded Presentation

• Recorded presentations will be available for attendees to view for three months following the conference
• Access to presentations will be password protected and limited to registered attendees
• Presentations will include additional material such as handouts, live Q&A and discussion forums

Copyright & Ownership

• Authors retain ownership and copyright of their presentation and material
• Ensure you have documented permission to use any images, music or other content in your abstract and presentation. Do not include any images copied from the internet. Getty Images and other agencies crawl the internet looking for images that have been copied without the appropriate licenses. You are liable for all copyright infringements that arise from your presentation.

Short Shot Oral Presentations – Pre Recorded

Preparing and Uploading Presentations

• To pre-record your presentation, we suggest Zoom or Microsoft PowerPoint
• You will be asked to edit and re-submit your presentation if it runs over the allotted time
• Presentation files should be named: 2024 EBP – Author/Presenter Name –  Title – date of  presentation if known
• Upload your MP4 presentation recording as a single file using the link provided two weeks prior to the conference

Short Shot Oral Presentations – Onsite

Preparing and Uploading Presentations

• Prepare your PowerPoint slides in 16:9 aspect ratio
• Embed any content such as audio or video; don’t link to external files
• Presentation files should be named: 2024 EBP – Author/Presenter Name –  Title – date of  presentation if known
• You can upload your presentation before the conference using the link provided or take your presentation to the AV technician onsite
• If you uploaded your presentation before the conference, you can take an updated version to the conference
• If you uploaded your presentation before the conference, bring your presentation on a USB as a backup
• Check your presentation with the AV technician at least two hours before your session

Before the Session

• Re-confirm your presentation’s session, date, time, and room in the conference app prior to your session
• Arrive 15 minutes before the session starts to meet the session chair and AV technician
• An AV technician will assist during sessions
• Familiarise yourself with the room layout and AV equipment
• Sit in the front tow to move quickly to the lectern once the chair introduces you

During your Presentation

• Please ensure you keep to the allotted time
• The chair will signal the time remaining in your presentation (5 minutes, 2 minutes, 1 minute)
• The chair will ring the bell when you must stop
• If you use all your time, the session chair will not allow questions and will move to the next speaker
• Please remain in the room following your presentation as the chair will use any remaining time for questions

Question Time

• For individual speakers, question time is included in your presentation time
• For panel sessions, question time is scheduled at the end of the last presentation
• The chair will direct questions from the audience and from the app
• Use a microphone (if available) when responding to questions